Here at BJ’s Wine and Spirits we understand the importance of superior customer service; especially when that service helps make a special event of yours run smoothly! We offer catering services to weddings, ceremonies or any special event you see fit! For each and every event that we cater we promise to:
- Deliver at a time of your choosing, 7 days a week (with required minimum purchase, ask our knowledgable staff about details).
- Conveniently RETURN any unopened bottles for FULL CREDIT.
- Provide expert advice on the quantities you need with the brands that you want.
- Provide pairing suggestions based on the food you plan on serving at your event.
- Offer your favorite brands and styles of beer in kegs along with the necessary tapping and cooling equipment you need.
Planning a Wedding Reception or Cocktail Event can be a nerve wracking and intimidating task. Our friendly and knowledgable staff can help you plan your special event so it happens without a hitch and take the bulk of that stress away! Below are some tips and guidelines to follow and consider when starting the planning process for the catering of your special event.
Typically, a Cocktail Party will last for approximately three hours. A general rule of thumb is to plan for three drinks per person during that time. A buffet style dinner or sit down dinner can last approximately four hours long. Planning for three to four drinks per guest is an appropriate average. A Wedding can last the better part of five to six hours and you should account for four to five drinks per guest. However, you may need to account for more drinks depending on the events environment or drinking habits of your guests for any event you are hosting.
In order to determine how many bottles you will need for an event based on the number of drinks you think will be served, you need to consider a couple different details. Are the guests more wine drinkers than liquor drinkers? Whats kind of liquor do they drink most? Are there any non-drinkers on the guest list? Each bottle yields a different serving size so we broke it down for you for your planning convenience:
- a 750ml bottle of spirits has 17 servings (for a 1 1/2oz serving).
- a 1.75L bottle will have 39 servings (for a 1 1/2oz serving).
- Three bottles of mix will be needed for each bottle of spirits.
For Wine and Champagne:
- An average bottle of wine serves 5-6 guests.
- An average bottle of champagne will fill 6 flute glasses.
- A case of champagne will have 72 servings.
Finding out what your guests drink more of ahead of time will help take the guess work out of what you’ll need to stock. After you’ve made you calculations, buy a couple extra. Remember, we will buy back all unopened bottles!
- a domestic brand beer typically comes in two sizes; a half barrel (14.5 gallons) and a quarter barrel (7.25 gallons). Serving beers in a 12 oz cup means you will get approximately 154 servings of beer in the half barrel and 77 servings for the quarter barrel.
Purchasing ice for a Cocktail Party is always difficult, but we recommend that you have 11lbs of ice per every 10 guests. Along with ice you will need appropriate mixers and sodas both as mixes for the drinkers and refreshments for the non-drinkers. We suggest having cola, ginger ale, and lemon lime soft drinks as well as soda water and tonic water for mixes and refreshments. Along with those bar staples we recommend bitter lemon, tomato juice/vegetable cocktail, orange juice, grapefruit juice, cranberry juice, pineapple juice as well as a variety of diet soft drinks for those who prefer those options as mixers or refreshments.
A Few additional cocktail mixes and garnishes that you will need can include Worcester sauce, tabasco sauce, salt, pepper, sugar, olives, cocktail onions, cherries, limes, lemons, and oranges.
Some tools you may need to have on hand are bottle openers, wine corkscrew, can opener, shot glasses for measuring, knife/cutting board, long handled spoon for mixing drinks, cocktail napkins, toothpicks, straws, ice storage bins and ice tongs.
Having a well stocked bar ahead of time will limit the headache and frustration when the guests arrive and are requesting beverages. This will help the event run more smoothly and make sure your event is a success!
Lastly, you’ll need to consider the glassware that you will need for your event. Having a multipurpose wine glass, a tall tumbler and champagne flutes will suit any wedding reception perfectly. Plan to have at least one of each style of glass per guest at your event (plus a few extras to spare to account for any accidents or quick drinkers). You may want to consider a “fancy” cocktail glass for a cocktail party or event such as a margarita glass or martini glass as well.
As always, if you have any questions at all regarding the planning of your event do not hesitate to ask any of our knowledgable staff for assistance or guidance.